A pocket full of cards
Names without context. Who asked for pricing, and who only came for the coffee?
Booth leads, synced at handshake speed.
Snap the business card, talk for 20 seconds. Exhy.AI puts the contact, the conversation and the next steps into your CRM, with tasks already assigned.
Business card
Voice note · 0:18
HubSpot
Pipedrive
Google Sheets
APAndreea Popescu · MedtrixHOT
CONTACT · NOTE · 3 TASKS → YOUR CRM IN 0:42 · EXAMPLE
Sends clean records to
HubSpot
Pipedrive
Google Sheets
Excel
The problem
After the event, the stand is gone. So is the context.
Three days of good conversations turn into a pile of cards and a few notes typed on Monday. The details that would win the deal are the first thing to go.
Notes typed on Monday
By the time you are back at your desk, half of what was said is gone, and nobody wrote down the promises.
Follow-ups that start cold
Your visitor met ten other exhibitors. The first one to follow up with specifics usually gets the meeting.
The 60-second journey
From card to CRM, live.
- 01Snap the card
One photo. Name, title, company, email and phone come out as clean fields.
- 02Talk for 20 seconds
Say what you discussed and what you promised. Romanian or English, transcribed as you speak.
- 03Next steps, found
Every promise becomes a task with an owner and a date.
- 04In your CRM
Contact created, company matched, note added, tasks scheduled.
0:00at the booth
Built for the booth
Loud aisles. Bad Wi-Fi. One free hand.
Every feature exists because a stand is a terrible place to type.
One contact, never two
Two colleagues talk to the same visitor. You get one contact with both notes, not a duplicate to clean up.
Works offline
Leads wait on the phone and sync when you are back online.
Hot, warm, cold
Each lead is scored from the conversation, so sales calls the hot ones first.
Romanian & English
Talk the way you talk at the stand.
Follow-up drafted
A personal email from what was said, ready the same evening.
No CRM? Fine.
The same structured leads go to Google Sheets or Excel, one row per conversation.
Consent, per lead
Record marketing consent at the stand and decide how long the data is kept. It travels with the contact.
No card? No problem.
Snap the visitor's event badge, or type the name. The rest of the flow is the same.
For exhibitor teams
Six people on the stand. One clean pipeline.
Everyone captures on their own phone. Leads land in one place, matched, scored and assigned before the doors close.
- The right owner, automatically. Leads go to the rep for that region or product line.
- See the event while it runs. Conversations, hot leads and who captured what, live.
- Proof for the next budget. Every lead is tagged with the event it came from.
MedExpo 2026 · Day 2LIVE
186conversations
41hot leads
100%in the CRM
APAndreea Popescu · MedtrixHOT
VIVictor Ionescu · Verde PharmaWARM
EMElena Marin · BiolaboHOT
PSPaul Stan · Clinica NordCOLD
ITIrina Toma · OrtomedWARM
APAndreea Popescu · MedtrixHOT
VIVictor Ionescu · Verde PharmaWARM
EMElena Marin · BiolaboHOT
PSPaul Stan · Clinica NordCOLD
ITIrina Toma · OrtomedWARM
ROI
How much more pipeline your events can bring.
Put in your own numbers: how many events, how many leads, what a deal is worth and how many leads you close today. Exhy.AI shows what changes when every lead is captured and followed up the same day.
Extra revenue per year with Exhy.AI
Today
With Exhy.AI
Deals won per year
Won todayAdded by Exhy.AI
booth lead to deal won
leads captured per year
of manual CRM entry saved per year
Revenue = events × leads per event × conversion × average deal size. With Exhy.AI, conversion rises by the scenario you pick. The scenarios are assumptions to check in your pilot, not guarantees. Time saved assumes 4 minutes per lead to type the card and the notes.
FAQ
Questions from the stand.
Anything else, ask us during the pilot call.
Which CRMs does Exhy.AI work with?
HubSpot and Pipedrive, with contact matching, notes and tasks. If you don't use a CRM, the same structured leads go to Google Sheets or Excel. Using something else? Tell us before the pilot.
What if the venue Wi-Fi is bad?
Leads are saved on the phone, including the voice note. Everything syncs to the CRM as soon as the phone is back online.
Which languages can we speak in?
Romanian and English. Talk the way you talk at the stand; the note is written in the language your CRM uses.
What happens when two colleagues meet the same visitor?
You get one contact with both notes. Exhy.AI matches on email, phone and company before it creates anything, so your CRM stays clean.
Do visitors need to install anything?
No. Only your team uses the app. Visitors hand over a card or say their details, the same as today.
How is consent handled?
You record marketing consent per lead at the stand and decide how long the data is kept. The consent travels with the contact into your CRM.
What does a pilot look like?
Pick your next event. We connect your CRM, your team uses Exhy.AI at the stand, and you judge it by what is in the CRM the morning after.
Book a pilot
Your next event is already on the calendar.
Make it the first one where every conversation ends up in the CRM with a next step.